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  3. How to Deposit Your Research Data

Deposit Research Data via UTokyo Repository Self Archive

UTokyo Repository Self Archive is a system that enables you to easily submit research outputs for deposit in UTokyo Repository, where they will be made publicly available.

UTokyo Repository Self Archive is available only to members of the University of Tokyo who have a UTokyo Account for authentication. Those who do not have a UTokyo Account are not eligible to use the system, so please refer to this guide.

You can complete the depost of your research data by following the steps below.
If you have any questions, please contact the UTokyo Repository Support team.

  1. Check Whether Your Research Data Can Be Deposited
  2. Apply for User Registration (First-Time Users Only)
  3. Submit Research Outputs for Deposit
  4. Wait for a Notification of Deposit Completion

 

1. Check Whether Your Research Data Can Be Deposited

First, please check the following five points to confirm whether your research data can be deposited in the UTokyo Repository.

  • Whether it meets the Requirements for Deposit in the UTokyo Repository.
  • Whether the research data contain any personal information, information subject to security export control regulations, inventions intended for patent application, or confidential corporate information.
  • Whether there are any restrictions or conditions on making the data publicly available under contracts for externally funded research projects.
  • Whether the data include any content that is subject to legal or ethical restrictions in the relevant research community.
  • Whether consent has been obtained from all co-researchers regarding the public release of the data.

Regarding directory structures and files to be deposited, please also review the Important Points to Note before submitting research data for deposit.

 

2. Apply for User Registration (First-Time Users Only)

If this is your first time using Self Archiving, user registration* is required.
* If you have already completed your user registration or have previously applied to deposit research outputs via UTokyo Repository Self Archive, please proceed to Step 3.

Please use the User Registration Form to apply for your registration.

A proxy can use Self Archive to apply to deposit research outputs on behalf of the author. In this case, the proxy should apply for user registration.

When you user registration is complete, you will receive a confirmation email. Please wait for a moment.

 

3. How to Submit Research Outputs for Deposit

Please sign in to Self Archive and apply to deposit your research outputs.

How to Sign In

  1. Go to the UTokyo Repository Self Archive and click "Sign In."

    sa_login-01.png
  2. You will be redirected to the authentication screen. Please sign in with your UTokyo Account.sa-login-02.png
  3. Once you have successfully authenticated, the Self Archive screen will be displayed again.

How to Apply to Deposit Your Research Outputs

  1. After signing in, click "ADD CONTENT" in the top right of the page and select "Work." You can also click "ADD Work" on the "Output" tab of your profile page.sa-add-01.png
  2. When you select an asset type under "What are you submitting?", the input fields corresponding to the selected asset type will appear.
    sa-add-07.png
  3. If you have a file, you can add a link, upload the file, or drag and drop it.
    * Please use only single-byte alphanumeric characters and symbols in file names. Avoid using special characters such as ":" (colon) or "/" (slash) and spaces (blank characters).
    ※1GB以上のファイルを含む場合や、登録するデータのファイルサイズの合計が1GB以上の場合は、お手数ですが、先に大容量研究データ登録依頼フォームから申請を行ってください。sa-add-03.png

  4. Enter the required information on the following page.

    学術雑誌への投稿時などで、データの公開前にDOIを確定させる必要がある場合は、書誌情報の「DOI」の項目で、「DOIを予約」リンクをクリックしてください。「10.82337」 から始まるDOIが生成されます。
    ※発行した予約DOIは、ポータルサイト上でコンテンツが公開状態になるまで、リンクが有効になりません。詳細はこちらのページ をご参照ください。sa-add-08.png

     

  5. After entering all required information, review the details. Please read the "UTokyo Repository Deposit Requirements," check the box to agree, and then submit your application.
    Your application cannot be submitted unless all required fields are completed.sa-add-05.png
  6. If you saved your entry as a draft before submission, you can continue editing your application by clicking the pencil icon in "Drafts" on the "Output"tab of your profile page. Your application has not yet been submitted at this stage.sa-add-06.png
  7. If your application does not meet the requirements and is returned by the repository team, its status will be shown as "Processing."
    Click the title, repeat steps 2 through 5 to revise your application, and then resubmit it.

 

4. Wait for a Notification of Deposit Completion

Our staff will confirm your submission and deposit the research output in the UTokyo Repository.
Once you deposit is complete, you will receive an automatic email from the Self Archive system. Please check your deposit after receiving the email.

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