Registration Application (When Self Archive is unavailable)

Registering your paper is completed in the following three steps.
If you have any questions, please contact the UTokyo Repository support desk.

1. Confirm eligibility for paper registration
2. Prepare and submit required data
3. Await Notification of Completion

1. Confirm eligibility for paper registration

First, verify whether your paper can be registered in the repository by confirming the following three points:

Who Can Register and What Types of Research Outputs Are Accepted

For information on who is eligible to register and what types of materials can be submitted, please refer to the following page:
FAQ: Who can register a content?
FAQ: What can I register?

Confirm publisher permission

For papers published in academic journals, copyright may have been transferred to the publisher.
Check your Copyright Transfer Agreement (CTA) submitted at the time of submission or the publisher's website to confirm whether registration in an “institutional repository” is permitted (including restrictions on the version that can be published or the timing of publication).
If unsure, the UTokyo Repository team can confirm.

Reference: Copyright for Registration

Co-author Consent

If you have co-authors, obtain prior consent from all co-authors to publish the paper in the repository.

2. Prepare and submit required data

Email the following three items to the UTokyo Repository contact:

Items to Prepare

1. Permission Form (General Version): Download the template at the bottom of this page.
2. Paper bibliographic information: Include the following details in the email body:
   • Paper title
   • Full names of all authors
   • Journal title where published
   • Volume, issue, page numbers
   • Publication year
3. Paper text file (PDF format): Prepare the PDF version authorized for publication by the publisher (e.g., author final draft, publisher's PDF).

Submission Address

• Recipient: UTokyo Repository Support Desk
• Email Address: utrepo[at]lib.u-tokyo.ac.jp
• * Replace [at] with @ when sending the email.
• * If the file size exceeds 500MB, please consult us before sending the email.

3. Await Notification of Completion

Our staff will process the registration based on the data you submit.
We will notify you by email once registration is complete, so please wait for a short while.

Permission Form Template