UTokyo Repository Self Archive is a system that allows users to easily apply to deposit their research outputs in UTokyo Repository for public access.
For example, when applying to deposit a journal article, bibliographic information can be supplemented using identifiers such as a DOI or PubMed ID.
UTokyo Repository Self Archive is available only to members of the University of Tokyo who have a UTokyo Account for authentication. Those who do not have a UTokyo Account are not eligible to use the system, so please refer to this guide.
You can complete the deposit of your journal article by following the steps below.
If you have any questions, please contact the UTokyo Repository support team.
- Check whether you have permission to deposit your journal article
- Apply for user registration (first-time users only)
- Apply to deposit your research outputs
- Wait for a notification of deposit completion
1. Check whether you have permission to deposit your journal article
First, please check the following two points to confirm whether you have permission to deposit your journal article in UTokyo Repository.
Confirm publisher permission
Copyright for articles published in academic journals may have been transferred to the publisher.
Please check the Copyright Transfer Agreement (CTA) you signed for the journal publication or the publisher's website to confirm whether you have permission to deposit the article in an institutional repository, including details such as which versions are permitted for deposit and when they may be made publicly available.
If you are unsure, the UTokyo Repository team can assist you in checking the relevant policies.
Reference: Check Copyright and Self-Archiving Conditions
Obtain co-author consent
If you have co-authors, please obtain prior consent from all co-authors for making you journal article publicly available in the UTokyo Repository.
2. Apply for user registration (first-time users only)
If this is your first time using Self Archiving, user registration* is required.
* If you have already completed your user registration or have previously applied to deposit research outputs via UTokyo Repository Self Archive, please proceed to Step 3.
Please use the User Registration Form to apply for your registration.
A proxy can use Self Archive to apply to deposit research outputs on behalf of the author. In this case, the proxy should apply for user registration.
When you user registration is complete, you will receive a confirmation email. Please wait for a moment.
3. Apply to Deposit Your Research Outputs
Please sign in to Self Archive and apply to deposit your research outputs.
How to Sign In
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Go to the UTokyo Repository Self Archive and click "Sign In."
- You will be redirected to the authentication screen. Please sign in with your UTokyo Account.
- Once you have successfully authenticated, the Self Archive screen will be displayed again.
How to Apply to Deposit Your Research Outputs
- After signing in, click "ADD CONTENT" in the top right of the page and select "Work." You can also click "ADD Work" on the "Output" tab of your profile page.
- When you select an asset type under "What are you submitting?", the input fields corresponding to the selected asset type will appear (the image shows an example of "journal article").
For articles already published by a publisher, entering the title, DOI, or PubMed ID will automatically retrieve the bibliographic information. If the information is correct, click it to confirm. -
If you have a file, you can add a link, upload the file, or drag and drop it.
* Please use only single-byte alphanumeric characters and symbols in file names. Avoid using special characters such as ":" (colon) or "/" (slash) and spaces (blank characters).
出版社のポリシーによりエンバーゴ（機関リポジトリでの公開制限期間）がある場合は、アップロードしたファイルの右側にある、ペンのアイコンをクリックしてファイルの詳細情報を入力します。
エンバーゴがない場合は、原則としてファイルの詳細情報は入力する必要はないので、次に進みます。エンバーゴがある場合、アクセス権ポリシー欄で「Access rights policy」の選択肢から「Embargo」を選び、「End date」にエンバーゴの終了日を入力します。最後に必ず「保存」ボタンをクリックしてください。
※「End date」に入力した日にファイルが公開され、アクセスできるようになりますその他の項目（表示名・コンテンツタイプ・ライセンス・ファイルへのアクセス・アクセシビリティに関するコメント・説明）は、原則として何も入力しなくて構いません。
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Enter the required information on the following page.
論文が既に出版されている場合、DOI欄には原則として出版社版のDOIを入力してください。入力することで、リポジトリ公開時に出版社版論文へのリンクが正しく機能します。
UTokyo RepositoryでDOIの取得を希望する場合は、「DOIを予約」のリンクをクリックしてください。その場で「10.82337」 から始まるDOIが生成されます。 -
After entering all required information, review the details. Please read the "UTokyo Repository Deposit Requirements," check the box to agree, and then submit your application.
Your application cannot be submitted unless all required fields are completed. - If you saved your entry as a draft before submission, you can continue editing your application by clicking the pencil icon in "Drafts" on the "Output"tab of your profile page. Your application has not yet been submitted at this stage.
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If your application does not meet the requirements and is returned by the repository team, its status will be shown as "Processing."
Click the title, repeat steps 2 through 5 to revise your application, and then resubmit it.
4. Wait for a Notification of Deposit Completion
Our staff will confirm your submission and deposit the research output in the UTokyo Repository.
Once you deposit is complete, you will receive an automatic email from the Self Archive system. Please check your deposit after receiving the email.