Publications commonly referred to as "Kiyo", such as bulletins, journals, and reports issued by departments, centers, chairs, and laboratories within the University of Tokyo (hereinafter referred to as "departmental bulletins"), can be made publicly available on the internet via the UTokyo Repository.
Depositing departmental bulletins can be completed in the following three steps.
If you have any questions, please contact the UTokyo Repository Support staff.
- Confirmation of Copyright Ownership and Permissions
- Prepare and Submit the Necessary Data
- Wait for Notification of Deposit Completion
If you wish to deposit an article published in a departmental bulletin that is not listed in the UTokyo Repository, please confirm with the office responsible for the departmental publication whether the article may be made publicly available in the repository, and then submit the deposit application form together with the article data (limited to articles written while enrolled at the University of Tokyo).
For details on the deposit application process in this case, please refer to this guide.
1. Confirmation of Copyright Ownership and Permissions
We ask that the publishing office responsible for the departmental publication obtain permission from authors and other relevant parties prior to making their works publicly available.
For further details, please refer to Confirmation of Copyright Ownership and Permissions.
2. Prepare and Submit the Necessary Data
Please send the following items to the UTokyo Repository Support team by email.
Items to Prepare
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Deposit Application Form (Required only when depositing a departmental bulletin for the first time)
- If this is the fist time you are depositing a departmental buletin, please submit a deposit application form.
- Please download the required form from the bottom of this page.
- If you specify that the permission covers up to the latest issue, you will not need to complete or submit a deposit application form for subsequent deposits.
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Files of the Departmental Bulletin to be Deposited
- PDF is used as the standard format for articles and other materials made publicly available via the UTokyo Repository.
- Please also submit the coverpage, table of contents, and colophon, as these are required for metadata verification.
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Metadata for the Departmental Bulletin to be Deposited
Sample metadata format can be downloaded from the bottom of this page.
Submission
- Send to: UTokyo Repository Support Team
- Email Address: utrepo[at]lib.u-tokyo.ac.jp
- Note: Please replace [at] with @ when sending the email.
3. Wait for a notification of deposit completion
After your data is received, the deposit process will begin. When your departmental bulletin has been made publicly available, you will be notified by email.
If you wish to link from a website of the publishing organization to individual articles in the UTokyo Repository, we recommend using the "Permalink" (http://hdl.handle.net/2261/*** or http://doi.org/10.15083/***) shown in the upper right of each article's detail page, rather than the URL of each page (https://repository.dl.itc.u-tokyo.ac.jp/~ ).
The URL of each page may become inaccessible due to system changes; however, the Permalink will remain permanently available.